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Nonprofits

The Best Bookkeeping for Nonprofits is Here!

Get your books handled by online bookkeeping professionals who will understand your nonprofit organization and the pain points of being a nonprofit.

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Bookkeeping for a Nonprofit is Unique...

That’s why you need an online bookkeeping service that understands how your nonprofit business works. We get to know your business then take the bookkeeping off your plate.

Why nonprofits choose us

Nonprofit expertise

Our bookkeeping services for nonprofits are next level! All of our bookkeepers and accountants in-house have years of experience handling finances for nonprofits.

Simple, process-driven, and reliable

We're process people that like to keep things simple. We'll set your nonprofit books up so that they are powered by proven processes.

Fast support and proactive

Work with a dedicated team of bookkeepers that provide fast communication and proactive insights into improving your nonprofit financials.

Commitment for the long run

We work hard to be proactive for your nonprofit books. Our goal is to develop a long term relationship where you know your books are in good hands.

How Do We Solve Your Bookkeeping Challenges?

We understand tedious bookkeeping wasn’t exactly what you wanted to get started on a nonprofit. Managing finances is not a simple task; that’s why we’re here to take off the load!

Streamlined Systems

No more messy books! We tidy up your books so everything is simple and easy to understand.

Compliance Made Easy

We handle tax exemptions, donation tracking, and restricted funds, all with precision.

Time-Saving Solutions

Eliminate the stress of numbers and do what you’re best at, making a difference! We handle the numbers so you can keep doing better.

Customized Support

Your nonprofit is unique, and we treat it that way. We set up a bookkeeping process tailored just for you.

Man in blue suit writing on paper at a conference table with water bottles.

Bookkeeping for Nonprofit Organizations: How Our Process Works

Managing nonprofit finances isn’t a small feat—it requires accuracy, compliance, and a strong grasp of your organization’s special goals.

Here’s how we make it easy for you!

Understanding Your Needs

We take the time to understand the unique mission, funding sources, and reporting requirements for your organization. We then craft a tailored bookkeeping approach for you.

Setting Up Fund Accounting

Nonprofits typically use fund accounting to control restricted and unrestricted funds. We establish systems that ensure every dollar is tracked and managed with transparency.

Recording and Categorizing Transactions

From grants to donations, we record and categorize each transaction accurately. This means your financial records will always be organized and compliant with the donor and program requirements.

Reconciling Accounts

We frequently reconcile bank accounts and financial records. This ensures that the records are accurate, helps you catch errors early, and gives you confidence in your numbers.

Preparation of Financial Statements

Our experienced team prepares and delivers clear, concise financial statements by the 15th of every month, including balance sheets, income statements, and cash flow reports, which give you a complete picture of your nonprofit’s finances.

Ensuring Compliance

We handle all nonprofit-specific compliance work, from preparing tax filings to keeping you audit-ready. So, you are always stress-free and penalty-free.

Ongoing Support and Consultation

Our engagement does not end with bookkeeping. We provide ongoing advice, answers to your questions, and insights to help your nonprofit thrive financially.

Hey nonprofits!

What Can You Expect From Our Bookkeeping Services for Nonprofits?

You wouldn’t hire a copywriter that doesn't understand your business, would you? So, shouldn’t your bookkeeper know about nonprofits as well?

Monthly financial statements

We provide you with a detailed Profit and Loss, Balance Sheet, and Cash Flow statement by the 14th of every month.

Tax filing and preparation

We prepare all of your monthly reports so that they are 100% tax compliant and ready for year end taxes.

CFO services

Planning to sell? Or just want strategic financial advice? Work directly with our financial experts for monthly advice.

Catch Up services

Behind on your nonprofit bookkeeping? No worries! We'll get you caught up in no time for a reasonable price.

Inventory bookkeeping

We keep your inventory records up to date multiple times throughout the year so you can see how much you have in inventory.

Payment fees

We understand nonprofit organizations -- and how to properly classify their fees so you know your numbers accurately.

Sales tax

We work with you to understand the sales tax obligations you have selling in different states and countries.

Custom nonprofit solutions

Have other bookkeeping services you need for your nonprofit organization? Set up a call to chat with us about your unique needs.

Frequently Asked Questions (FAQs)

First and foremost, we’re online bookkeeping experts. We cater to nonprofits, influencers, freelancers, startups, agencies, software companies, coaches, consultants, course owners, creators, service providers, and anyone that is selling their products or services online.

Here’s what we focus on: 

  • You receive accurate and on time books every month 
  • Helping you fully understand your financial numbers by providing analysis with your monthly statements
  • Excellent customer support that will be there for you as you scale your business

In addition, we’re a bookkeeping company built by online entrepreneurs. Our founders, Nathan Hirsch and Connor Gillivan, were 8 figure sellers themselves and then built and sold their second business, FreeUp. 

We take the time to get to know your online business, balance the books, then provide you with monthly reports. We provide you with a monthly Profit and Loss Statement, Balance Sheet, and Cash Flow Statement.

We also offer business specific customized reports, employee payroll reports, AP & AR management, paying invoices, running payroll,  and much more. If there’s a service you need that’s not on this page, simply get started and speak with us about it. 

We offer cash basis bookkeeping. If you are an eCommerce seller, you can visit our sister company, EcomBalance, where we offer sales and COGS on an accrual basis, but everything else on cash.

To get started, all you have to do is: 

  1. Fill out our quick Pricing Quote form
  2. Send View Only access to your current Quickbooks Online or Xero account. 

With that information, we’ll dive in to truly understand your business and provide you with a custom pricing quote for working together. 

During your first month, you won’t be charged and we’ll complete the bookkeeping of your previous completed month in business. We’ll show you why working with us is high level and you’ll be able to meet your dedicated, online Bookkeeping team.

Bookkeeping for nonprofits isn’t just about managing numbers–it’s about demonstrating impact. Here’s what sets it apart:

  • Mission-Driven Reporting: Unlike for-profit businesses, non-profit bookkeeping shows how funds support the mission, not just financial gain.
  • Fund Accounting: Nonprofits track restricted, unrestricted, and temporarily restricted funds. Each type must be tracked separately for donor requirements and compliance purposes.
  • Tax-Exempt Compliance: Maintaining tax-exempt status requires careful record-keeping when preparing IRS filings like Form 990 and clear distinctions between exempt and taxable income.
  • Revenue Complexity: Donations, grants, fundraising income, and membership fees are diverse review streams that require accurate categorization and tracking.
  • Unique Expense Tracking: Expenses are classified into three categories—program delivery, administrative, and fundraising—to show responsible resource allocation to stakeholders.
  • Compliance Standards: Nonprofits follow FASB standards (Topic 958), emphasizing fund usage transparency and donor restrictions adherence.

In essence, nonprofit bookkeeping is more about accountability, transparency, and effective fund management than maximizing profits. One will require specialized knowledge and tools to handle its unique demands seamlessly.

Outsourcing your nonprofit bookkeeping service offers several advantages. First, it reduces your costs as opposed to hiring a full-time accountant.

You gain access to experts who understand nonprofit finances with outsourced bookkeeping services that range from compliance to tracking restricted funds.

Letting professionals handle nonprofit financial statements or tax preparation will relieve stress and free up your time. This will allow you to focus on fundraising, managing programs, and driving your nonprofit’s mission forward.

It’s cost-effective, hassle-free, and ensures your finances are in good hands!

Getting started with us is quick and straightforward! Here’s how our seamless onboarding process works:

  • Begin by registering on our website and filling out some basic information about yourself.
  • Then, fill out the short form with information about your nonprofit’s needs.
  • Grant us limited access to your accounting software, so we can understand your current setup and get to work.
  • Within 1 business day, we will send you a tailored pricing quote based on your requirements.
  • Once you approve the quote, our team will immediately start organizing and updating your books to ensure everything is in order.

It’s a hassle-free process that quickly keeps your nonprofit’s finances on track!

Get in touch

Speak with us

Still have questions? Schedule a call with one of our founders, Nathan Hirsch and Connor Gillivan, to learn more about AccountsBalance and how it can help your nonprofit business.

Bookkeeping for nonprofits made simple!

See what it's like running your nonprofit organization with expert bookkeepers on your side. Try us for free -- we'll do your most recent's months books so you can see what it's like working with us.

Exclusive finance guide

Want better bookkeeping?

It's possible! Subscribe below & we'll send you our Bookkeeping Packet. A pack of resources to teach you about bookkeeping.

You’ll get our Entrepreneur Bookkeeping Guide, our Monthly Finance Meeting Agenda, & a few surprises!